The Top 3 Reasons to Put an Information Management Plan into Action

2018-11-13 19:34:36

We discuss the core organizational drivers of information governance

There are copious reasons why a business might decide to invest in an enterprise information management (EIM) strategy, and these reasons typically depend on the unique bones of contention a company is experiencing at any given time.

In order to conceptualize and carry out an EIM plan successfully, your IT solutions provider will need to work with you to identify the catalysts for change within your company or organization. 

At ARC Business Solutions, we take a methodical approach to information management, specializing in current state assessments and gap analysis, so we can ensure that our EIM recommendations will result in tangible process efficiencies and overall cost savings.

In this article, we’ll be sharing some of the most common reasons businesses require a new or updated enterprise information management strategy, while also touching on why information management is necessary.

Each of these reasons are equally as important, and when resolved, lead to dramatic increases in productivity, security, demonstrable legal compliance, and processing times for the businesses experiencing them.

HERE ARE THE TOP THREE REASONS TO PUT AN INFORMATION MANAGEMENT PLAN INTO ACTION:

  1. STRATEGIC AIMS

This is perhaps the most frequent reason businesses seek information management solutions— they need to better meet specific objectives they have set out for their company. Whether it’s driving more value, becoming more efficient, improving cybersecurity, or staying abreast of industry best practices, when companies want to achieve new levels of success, they often turn to technology solution providers to help them get there.

At ARC Business Solutions, we see meeting strategic aims as one of the leading advantages of information management.

This is particularly so since workers, on average, spend 36 percent of their day looking for and consolidating information. This significantly impacts a business’s ability to maintain productiveness and achieve their operational goals.

So, it’s no wonder that 63 percent of companies use their information management software to eliminate inefficiencies and better meet their strategic aims.

With the right EIM solutions in place, your business can enhance the way your employees locate, access, store and protect the information that is integral to the way your company functions— a benefit we are happy to provide to our clients.

  1. TACTICAL AIMS

Tactical aims are short-term actions and plans, typically pertaining to a specific company department or function. When considering investing in enterprise information management, many business owners want their EIM solution help them meet these goals.

Some examples of tactical aims a company may be focused on include:

  • Sales-based goals (Monthly sales revenue, percentage of new business, etc.)

  • Production-based goals (Number of products shipped, manufacturing cycle time, etc.)

  • Timing-based goals (Shortened sales cycle, faster task completion, etc.)

With a streamlined, seamless EIM system in place, companies are better able to carry out their tactical aims and execute their overall business plans.

In fact, many businesses that invest in an EIM solution experience increased tactical performance due to a decrease in decision-making time. This is because business owners and employees are able to locate the information they need much faster than when they didn’t have an adequate information management solution in place.

The ability to more readily make critical decisions, combined with the improved accuracy and consistency of company information, makes tactical objectives more attainable and ultimately heightens the overall performance of any business.

  1. COLLABORATION

In order for a business to function at a truly ideal level, employees must be able to collaborate on tasks in an easy, straightforward manner. Unfortunately, however, when a company does not have a proper EIM system in place, it becomes much more difficult to collaborate effectively.

This is one of the reasons why information management is necessary.

It’s not unusual for companies to implement temporary or insufficient information management solutions over the course of establishing and growing their business. Many companies use cloud-based storage sites like Dropbox for housing documents, or allow their employees to use communication platforms like Slack to correspond internally. But when information is uploaded to these various platforms, it can be difficult to standardize who has access to what files.

Additionally, many of these business tools may present security and/or access risks if not implemented/integrated properly with the organization EIM solution.

So, while it is certain that employees need a safe, highly-functional EIM solution in order to collaborate effectively, these widely-used platforms aren’t always the best option.

At ARC Business Solutions, we analyze the current collaboration structures your business has in place, looking critically at how different departments and employee groups connect with one another. We then look at what types of content and information each subgroup engages with on a regular basis, so we can develop an informed and tailored solution that will best suit your needs.


ARE YOUR CURRENT INFORMATION MANAGEMENT SOLUTIONS NOT PROVIDING THE RESULTS YOU NEED? CONTACT ARC BUSINESS SOLUTIONS TODAY. WE’D BE HAPPY TO DEVELOP A NEW, INNOVATIVE PLAN FOR THE WAY YOU CAPTURE, STORE AND SECURE YOUR DATA.